www.cbcyeg.ca

Privacy Policy

Type of Website: Church

Effective date: 28th day of May, 2025

www.cbcyeg.ca (the “Site”) is owned and operated by Cornerstone Baptist Church of Edmonton (CBCYEG)/Brian Rice. CBCYEG/Brian Rice can be contacted at:

pastor@cbcyeg.ca

(780) 887-7620

11201 95 St NW, Edmonton, Alberta, T5G 1K8

This policy is effective as of the date listed above and supersedes any previous privacy policies.

Purpose

The purpose of this privacy policy is to inform users of our Site of the following:

  1. The personal data we will collect;

  2. Use of collected data;

  3. Who has access to the data collected; and

  4. The rights of Site users.

This Privacy Policy applies in addition to the terms and conditions of our Site.

Consent

By using our Site users agree that they consent to:

  1. The conditions set out in this Privacy Policy; and

  2. The collection, use, and retention of the data listed in this Privacy Policy.


How We Collect Personal Data

  1. Website forms

  2. Google Forms

  3. In-person registration

  4. Email communication

  5. Phone calls

  6. Event attendance


What Personal Data We Collect

  1. Names

  2. Email addresses

  3. Phone numbers

  4. Donation/financial information

  5. Attendance records

  6. Photos/videos from events

  7. Children's information for programs



How We Use Personal Data


Data collected on our Site will only be used for the purposes specified in this Privacy Policy or indicated on the relevant pages of our Site.

We will not use your data beyond what we disclose in this Privacy Policy.

Some example use cases of personal data may include but are not limited to:

  1. Church communications and newsletters

  2. Event planning and coordination

  3. Pastoral care and follow-up

  4. Counseling

  5. Donation processing and tax receipts

  6. Emergency contact purposes

  7. Photos and videos for social media content


Who We Share Personal Data With

Employees

We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this privacy policy.

Other Disclosures

We will not sell or share your data with other third parties, except in the following cases:

  1. If the law requires it;

  2. If it is required for any legal proceeding; and

  3. To prove or protect our legal rights;

If you follow hyperlinks from our Site to another site, please note that we are not responsible for and have no control over their privacy policies and practices.

Some of our service providers may store or process data outside of Canada. We ensure appropriate safeguards are in place.

Third Parties

In some instances we may share some information with third parties, including, but not limited to:

Email service providers (Squarespace Email Campaigns, Mailchimp, etc.)

Donation processors (Stripe, Interac etc.)

Website hosting services (Squarespace)

Cloud storage providers (Google, Microsoft)


Pastoral Confidentiality

Information shared in pastoral counseling or spiritual guidance contexts is treated with the highest level of confidentiality and is only shared with explicit consent or as required by law.

How Long We Store Personal Data

User data will be stored until the purpose the data was collected for has been achieved. Typically 3 years for most form submissions, but up to 7 years for financial records.

You will be notified if your data is kept for longer than this period.


How We Protect Your Personal Data


In order to protect your security, we use the strongest available browser encryption and store all of our data on servers in secure facilities.

All data is only accessible to our employees.

While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. The Internet as a whole can be insecure at times and therefore we are unable to guarantee the security of user data beyond what is reasonably practical.


In the event of a data breach that poses a risk of significant harm, we will notify affected individuals and relevant authorities as required by law.


Children

We do not knowingly collect personal data from children under 13 without parental consent. For minors aged 13-17, we may require parental consent depending on the nature of the information and its intended use.

If we learn that we have collected personal data from a child under 13 years of age, the personal data will be deleted as soon as possible. If a child under 13 years of age has provided us with personal data their parent or guardian may contact our privacy officer.


How to Access, Modify, Delete, or Challenge the Data Collected

If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to who we disclosed your personal data, or if you would like your data to be deleted or modified in any way, please contact our privacy officer.


How to Opt-Out of Data Collection, Use or Disclosure

In addition to the method(s) described in the How to Access, Modify, Delete, or Challenge the Data Collected section, we provide the following specific opt-out methods for the forms of collection, use, or disclosure of your personal data:

  1. Church Email Campaigns. You can opt-out by clicking "unsubscribe" on the bottom of any church email campaign.


Modifications

This Privacy Policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this Privacy Policy we will update the "Effective Date" at the top of this Privacy Policy. We recommend that our users periodically review our Privacy Policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this Privacy Policy.

PIPA

This Privacy Policy complies with the Personal Information Protection Act (PIPA) of Alberta and applicable federal privacy legislation.

Your Privacy Rights

As an individual whose personal information we collect, you have the following rights under applicable privacy legislation:

Right to Know

You have the right to know if we have collected your personal information and to receive details about our privacy practices.

Right to Access

You have the right to access your personal information that we hold, including:

  • What personal information we have about you

  • How we obtained your personal information

  • How we have used your personal information

  • To whom we have disclosed your personal information

Right to Correction

You have the right to request correction of any inaccurate or incomplete personal information we hold about you. We will make reasonable efforts to correct the information and notify any third parties to whom we disclosed the incorrect information.

Right to Withdraw Consent

Where we rely on your consent to collect, use, or disclose your personal information, you have the right to withdraw that consent at any time, subject to legal or contractual restrictions. Please note that withdrawing consent may limit our ability to provide certain services or communications.

Right to Request Deletion

You may request that we delete your personal information, subject to our legal obligations to retain certain records (such as donation records for tax purposes).

How to Exercise Your Rights

To exercise any of these rights, please contact our Privacy Officer (listed at the bottom of this document)

When contacting us, please:

  • Clearly state which right you wish to exercise

  • Provide sufficient information to verify your identity

  • Specify the personal information your request relates to (if applicable)

Response Timeframes

We will respond to your request within 30 days of receiving it. If we need additional time to respond, we will notify you within the initial 30-day period and provide an explanation for the delay.

Right to File Complaints

If you believe we have not complied with applicable privacy legislation or if you are not satisfied with our response to your privacy request, you have the right to file a complaint with:

Office of the Information and Privacy Commissioner of Alberta
 Website: www.oipc.ab.ca
 Phone: (780) 422-6860 or 1-888-878-4044
Email: generalinfo@oipc.ab.ca

For matters involving federal privacy legislation, you may also contact:

Office of the Privacy Commissioner of Canada
 Website: www.priv.gc.ca
 Phone: 1-800-282-1376
Email: info@priv.gc.ca

Contact Information

If you have any questions, concerns or complaints, you can contact our privacy officer, Brian Rice, at:

pastor@cbcyeg.ca

(780) 887-7620

11201 95 St NW, Edmonton, Alberta, T5G 1K8